Lost or Stolen Passports

If you are a Canadian and you have lost your passport then you will need to apply for a new Canadian passport. See the lost or stolen passports process. The is also the ability to renew your passport or the passport is about to expire. See below what the process is when you want to obtain the new passport while in the United States as well as while abroad. See also the emergency travel document. See the Canadian passport cost and the process to apply for a new passport.

Lost or Stolen Passports

 

The first hing to do while abroad is to report the lost or stolen passport to the local police. The police will give you a case number or police report to show that the passport was reported lost or stolen. You should keep this report as the Embassy or Consulate may require this. Local immigration abroad also normally need the report when you have a new passport. This is needed most times so that they can transfer you local visa from your lost passport to your new passport. Once this is done you will then report this to the Canadian authorities.

Complete the application form

You will first need to complete the application for for the new passport.

Download the adult passport application [PPTC 040] (PDF, 1.7 MB)

Since your passport is still valid, you also need to add the additional form with your application form.

Declaration concerning a lost, stolen, inaccessible Canadian travel document (PDF, 1.3 MB) 

You will also need to pay for the lost passport which comes with an additional fee.

Note that at the end of the form there are instructions on how to complete the form correctly. You will also need to sign each page on the application form. Also note that where the document says “mother’s surname”. If this does not apply to your then you can simply write “parent’s surname at birth” and initial your and and place your signature next to this.

Obtain all the needed documents and get your new passport photos

You are going to need to collect the following documents to apply for a new passport while abroad.

Your proof of Canadian citizenship

This can be a birth certificate or citizenship certificate. Note that much like the Certificate of Non-impediment these have to be original documents. They will not accept a photocopy. You can also use a valid Canadian passport but since is lost you will need additional proof. If the passport was only damaged this the expired passport works well. Do you have your ID card on you? See below.

Documents to support your identity

You can use identification which includes your name, date of birth as well as your photo and signature. These ID documents will need to have been issued by the Canadian federal, provincial, territorial or state government authority. You can submit photocopies of your Canadian ID if you want. They will also accept the ID without a signature on condition that it is valid, meaning not expired. So what can be used:

• Your Canadian passport;
• Also your driver’s licence issued by a province or territory, or the equivalent abroad;
• Your health card issued by a province or territory, or the equivalent abroad;
• Also a Certificate of Indian Status can be used;
• Your military ID card;
• Any foreign passport that you might have;
• The non-driver’s licence issued by a province or territory, or the equivalent abroad;
• Also an ID card issued by the federal government;

So if you had obtained a foreign drivers license while abroad. This government issues driver license which conforms with the signature, photo and passport number can also be used. You will also not that you cannot use your social insurance number (SIN) card as identification. The process for the lost or stolen passports for Canadians is easy to understand and follow.

Avoid this common mistake: When you make a copy of your ID card. You will need to copy both sides and then have your guarantor sign and date each side of the copy.

Passport photo requirements abroad

Most professional photo shops will know that dimensions for each country. Ensure that they are correct before you take your documents to the Embassy.

passport photo specifications (PDF, 652.38 KB)

You can take this document to the photo shop if they don’t know what the dimensions are for the photos. You will need two identical passport sized photos. Note that the photographer must write their name and complete address on the back of the photos. This as well as the date the photos had been taken on.

The need for References

You are going to need two references for your travel document application. They can be a family member or from a occupation such as a lawyer, dentist or other occupation (occupation-based guarantors). Also they will need to be 18 years of age or older. They must have known you for at least 2 years for passport applications and 6 months for certificate of identity applications. They should also at this point in time agree to you using their name and contact information for your application.

The following fields must be completed by them – Signature of guarantor, Signed at, Date as well as “I have known the applicant for (number of years)”

Canadian Passport Cost

Additional fees may apply

You may need to pay extra fees on top of the fees above if you need

• to replace a lost or stolen passport
• other administrative services

Service fees – 2023

Services	CAN$
Additional administrative fee for replacing a valid lost or stolen passport You must pay this fee if you report a passport as lost or stolen and are applying for a replacement. This fee does not include the cost of new passport.	45
Certified true copy of one page of a passport (1 to 3 copies)	45
Retention of a valid passport Pay this fee to keep using your current valid passport while we process your replacement.

 

Contact the Embassy or Consulate in the country where you are to ask on payment methods. The lost or stolen passports process has not been fully explained above. See also the Canadian passport fees while abroad as also show above. There is also the Canadian passport fees in the US see that as well.